
Terms and Conditions

The Leader in Trekking Adventures, Luxury Customized Private Tours, and Expeditions In Cusco, Peru. Locally Owned Boutique Travel Company and Tour Operator with Responsible & Sustainable Practices. Follow Your Passion, Live Your Own Adventure On Your Own Way. Explore the Highlights of Peru and Machu Picchu with Peru Summit Adventures. “Authentic Premium Trips For Authentic Explorers.
Thank you for choosing PERU SUMMIT ADVENTURES S.R.L as your travel company. Please read the below Terms and Conditions carefully and if you have any questions please do not hesitate to contact us at info@perusummit.com
All bookings are made with Peru Summit Adventures S.R.L. By booking a trip with us you are deemed to have agreed to these Booking Conditions (which constitutes the entire agreement between you and us) and your booking will be accepted by us on this basis. The services to be provided are those referred to in your booking confirmation itinerary.
A non-refundable deposit of 30%, 40%, or 50% on some tours is required at the time of booking. We accept payment via WeTravel, wire transfer, PayPal or money order for your deposit. The final balance is due upon your arrival in Cusco in CASH.
For student discounts, we require a copy of a valid university student card, which is issued by the university. In the event that we don’t receive the scanned copy of the card along with your reservation form, we will process your reservation at an adult price, and you will pay the difference price.
We accept all major credit card payments, including Visa, MasterCard, Discover, American Express, and Wire Transfer. You will proceed with your payment through our secure server via WeTravel Payment System and PayPal Payment System.
Our trips are run by a tour leader. At all times the decision of the company’s tour leader or representative will be final on all matters likely to endanger the safety and well being of the tour group. The client must at all times strictly comply with the laws, customs, and foreign exchange and drug regulations of Peru, and you also agree to travel in accordance with our responsible travel guidelines. Should the client fail to comply with the above, or should the client interfere with the well-being of the group then the tour leader or company representative may order the client to leave the tour without recourse to any refund. We may also elect not to carry you on any future trips booked.
The Company shall not be liable for any damage or loss if the failure to carry out the contract is:
Due to unforeseen and unusual circumstances beyond the company’s control, the consequences of which could not have been avoided even
Trip members have the responsibility to select a trip appropriate to their abilities and interests. In order to assist you, we grade each trip with a Trip Grading. We are also happy to discuss the trip with you, as well as provide you with the names of past participants who can discuss their experience with you. Trip members are held responsible for being insufficient good health to undertake the trip. Trip members are responsible for preparing for the trip by studying the itinerary and pre-departure information packets sent by PERU SUMMIT ADVENTURES. and for bringing the appropriate clothing and equipment as advised therein.
PERU SUMMIT ADVENTURES itineraries have been designed to provide participants with an exposure to the true nature of the environment visited and therefore involves an element of personal risk and exposure to potential hazards over and above those associated with normal “package” holidays. The client acknowledges that the nature of the tour is adventurous and that such activities may involve a significant amount of personal risk.
It is the client’s responsibility for obtaining sufficient personal travel insurance. The client is willing to accept full responsibility for insurance up to limits that the client may require. This insurance must cover personal accident, medical expenses, air ambulance, loss of effects, repatriation costs and all other expenses which might arise as a result of loss, damage, injury delay or inconvenience occurring to the client.
All the programs are carefully planned, however, due to operational reasons, it may be necessary to change the order of the different activities or the route specified in the itinerary. These changes are not usual to happen, nonetheless, the itinerary should be considered as a basic guide of the program.
Factors Outside Company’s Control Inca Trail Operations.
The company will do its best to minimize the effects of matters outside its control, but cannot accept any liability for these matters which include political disputes, industrial action, unforeseeable climate, roadblocks, landslides on the Inca Trail, problems with the railway between Aguas Calientes and Cusco, delayed trains, etc. In order to avoid strike action which has been planned on certain days, the group may have to depart for the Inca Trail in the evening before the planned trek departure date. PERU SUMMIT ADVENTURES will not be responsible for any costs associated with unused or partly used accommodation services due to this earlier than planned departure. Failure to agree to depart at this earlier time will be considered a trek cancellation by the client. If all or part of the Inca Trail or Machu Picchu is closed due to Force Majeure then PERU SUMMIT ADVENTURES will do its best to provide an alternative trek itinerary of similar value. Unfortunately, the trek deposit will not be refunded to clients if the trek is canceled due to Force Majeure although PERU SUMMIT ADVENTURES will provide clients with suitable documentation so that clients can claim a refund from their insurance companies.
These paragraphs (together with the Release of Liability section of the Application Form) define our responsibility with respect to all our trips. PLEASE READ IT CAREFULLY. Payment of your deposit represents your acceptance of the following terms and conditions:
PERU SUMMIT ADVENTURES. gives notice that services provided in connection with its itineraries, including transportation, hotel accommodations, restaurants, and other services, are purchased from various independent suppliers who are not affiliated with PERU SUMMIT ADVENTURES. in any way. Although we endeavor to choose the best suppliers available, PERU SUMMIT ADVENTURES. has no right to control their operations and therefore makes these travel arrangements upon the express condition that PERU SUMMIT ADVENTURES, and its own agents and employees, shall not be liable for any delay, mishap, inconvenience, expense, irregularity, bodily injury or death to a person, or damage to property occasioned through the conduct or default of any company or individual engaged in providing these services. Each of these passenger conveyance companies, tour companies, hotels, restaurants, etc., is subject to the laws of the state or country where the service is provided.
PERU SUMMIT ADVENTURES reserves the right to take photographic or film records of any of its trips and may use any such records for promotional and/or commercial purposes.
PERU SUMMIT ADVENTURES reserves the right to decline to accept—or to restrain from further participation—any person it judges to be incapable of meeting the rigors and requirements of participating in the tour activities, or any person whose actions or deportment it judges unsuitable for group travel. A refund based on the cost of any unused land services already paid for is the limit of PERU SUMMIT ADVENTURES’ responsibility in such a case.
The client must be in possession of a valid passport (valid for more than six months) and all visas required for the whole of the journey and the client accepts responsibility for obtaining the same. Any information or advice given by the company on visas, vaccinations, climate, clothing, baggage, special equipment, etc. is given in good faith but without responsibility on the part of the company.
IMPORTANT: Please note we are unable to accept any bookings without ALL of the passport information.
Please Note: Passport must be valid for more than six months in order to visit Peru.
Once we have made a trek or tour reservation with the government authorities we cannot then change any details of the reservation (your name, passport number, or departure date). If you have to cancel your trek booking government authorities will not let us fill your canceled spaces with other clients neither reimbursement is possible.
If the personal information provided for the Machu Picchu tickets Inca trail permits are not accurate and the permit has to be re-issued, 70% of the ticket cost will apply.
If during the length of the program the traveler abandons the excursion as a decision made by themselves, no reimbursement is applicable.
Please note that the trek or Tour deposit is non-refundable. The deposit is used to reserve space within the group. Once we have made a trek or tour reservation with the government authorities we cannot then change any details of the reservation (your name, passport number, or departure date). If you have to cancel your trek booking government authorities will not let us fill your canceled spaces with other clients, we just have to depart with a smaller less-economic group. The trek permit and Machu Picchu Permit once purchased are non-refundable & non-transferable.
Trek or Tour cancellation two days prior to trek or Tour departure after having paid the trek or Tour deposit: Loss of trek or Tour deposit. All other payments will be refunded in full. Note that if the trek balance is not received two days prior to the trek departure then the trek will be deemed to have been canceled and the deposit cannot be returned. Once we have bought the trek permits it should be noted that we cannot then substitute other trekkers in your place if you have to cancel. The Inca Trail trek permit, bus ticket, and train ticket will not be returned.
Trek cancellation two days before trek departure and prior to actual trek departure (once you have paid for the trek in full): The unused Inca Trail trek permit will be returned as well as the train ticket from Aguas Calientes to Ollantaytambo and the bus ticket from Machu Picchu down to Aguas Calientes. If you hired the services of a third Quechua porter we cannot refund your payment and the Quechua porter will continue on the Inca Trail as originally contracted to do so. If you have hired a sleeping bag we will refund this amount in full.
Once you have started the Inca Trail (once you board the bus in the morning) we can only return your train ticket from Aguas Calientes to Ollantaytambo and your bus ticket from Machu Picchu down to Aguas Calientes. We cannot make any cash refunds. Failure to be able to continue with the trek will be treated as a cancellation. Any costs associated with returning to Cusco or returning to Ollantaytambo and then continuing to Aguas Calientes and then onto Machu Picchu must be met by yourselves. These costs include all transport costs.
The Salkantay Trek / Other Alternatives Treks & Tours / Booking Deposits /Cancellations
The Client may cancel the Package & Tour bookings at any time provided that the cancellation is communicated to PERU SUMMIT ADVENTURES in writing. Cancellation charges will be applied as shown below calculated from the day written notification is received by PERU SUMMIT ADVENTURES. All reservations canceled less than 45 days prior to the departure date of the tour are subject to a cancellation fee:
becomes non-refundable once you receive confirmation of accommodation in Aguas Calientes. For all other treks and tours, the deposit becomes non-refundable once hotels, airfare, and/or trek have been confirmed.
In the event of any trek cancellation, PERU SUMMIT ADVENTURES will be happy to cooperate by providing any necessary documentation to enable a legitimate insurance claim.
Cancellation of Trek by Peru Summit Adventures: It should be noted PERU SUMMIT ADVENTURES is a professional, responsible tour operator with an excellent reputation for quality and service. We have no intention of canceling any of our client’s trek reservations or tour package.
In all of the tours, trip packages, or treks will be applied the following chart of cancellation fees. It may vary slightly depending on the tour duration.
If in the event that PERU SUMMIT ADVENTURES has to cancel your trek due to failure or inability to purchase your trek permit we will notify you by email as soon as we become aware of such matters. We will hold your deposit payment for your collection in our office in Cusco. If you are unable to come to the office we will return it to you by We Travel, PayPal less the transfer charges related to sending it to you. Some fees will be charged, the exact percentage will be provided via email.
If in the event that PERU SUMMIT ADVENTURES has to cancel your trek due to Force Majeure PERU SUMMIT ADVENTURES will do its best to offer an alternative trek or tour of similar value in place of the Inca trail to Machu Picchu. If PERU SUMMIT ADVENTURES is unable to offer an alternative trek or tour (a strike or roadblock prevents the group from leaving Cusco) then we will refund only the proportion of the cost of the trek or tour that has not already been spent or committed to operating the trek/ tour.
The amount spent or committed to operating the trek/tour could include, but is not limited to, entrance fees, train tickets, guide and porter wages, hotels, contracted transportation, perishable goods etc. You will have to reclaim the remaining proportion on your travel insurance. Unfortunately, the trek/tour deposit will not be refunded to clients if the trek/tour is canceled due to Force Majeure although PERU SUMMIT ADVENTURES will provide clients with suitable documentation so that clients can claim a refund from their insurance companies.
As we publish our prices well in advance, we may occasionally be faced with significant cost increases due to factors over which we have no control. As such we reserve the right to impose surcharges (or price decreases) up to 2 days before departure due to increases in Inca Trail trek permits and Machu Picchu Tickets (entrance fee), unfavorable exchange rates, increases in train fares or other transport costs, taxes, or if government action should require us to do so.
Due to political and cultural differences, as well as generally tougher physical conditions, travel to the areas we visit involves risks other than those we take in our daily lives. It is important clients make themselves aware of the risks involved, and are responsible for making their travel plans accordingly.
As a complementary service, we book accommodations for our customers while in Peru. Since we are not the final provider of the service, we need to pay for our customer’s accommodation 30 days prior to the arrival date. Once we pay for a room, we do not get refunds for cancellations. If you have to book a room through us and you need to cancel your room, please notify us about this fact via e-mail at least 30 days prior to your arrival date; otherwise, you will need to pay for the room that we have already paid for you.
Accommodations are based on double occupancy. A single supplement is paid by participants who specifically request single accommodations, subject to availability. If you are traveling alone and wish to share accommodations, we will try to match you with a roommate. However, if a roommate is not available, the forced single supplement will be charged, which is 50% of the regular single supplement unless otherwise noted in the detailed itinerary.
Peru Summit Adventures reserves the right to take photographs during the operation of any program or part thereof and to use them for promotional purposes. By booking a reservation with Peru Summit Adventures, program members agree to allow their images to be used in such photographs. Program members who prefer that their images not be used are asked to identify themselves to their travel program escort at the beginning of their program.
You consent to us using images of you taken during the trip for advertising and promotional purposes in any medium we choose. You grant us a perpetual, royalty-free, worldwide, irrevocable license to use such images for publicity and promotional purposes.
The renter is responsible for safeguarding and properly caring for the equipment rented and can be charged up to the full replacement cost for any item that is damaged, lost, or stolen. The renter is obligated to return all equipment no later than the stated due date. Partial returns will not be accepted. The severity of damages and associated fees will be determined by Inca Trail Reservation staff on all equipment. Damages may include lost, bent, or broken poles. Damage Fees: Hiking Poles $150.00, sleeping bag $300.00
If a client has a complaint against the company the client must first inform the Tour Leader, Tour manager, or company representative while on the tour in order that the guide/representative can attempt to rectify the matter. Any further complaint must be put in writing to the company within 7 days of the end of the tour.
The laws of the Cusco, Peru govern these Booking Conditions to the fullest extent allowable. Any disputes in connection with a trip or these Booking Conditions must be initiated in the courts of Cusco, Peru.
At all times your contract will be with PERU SUMMIT ADVENTURES. The name PERU SUMMIT ADVENTURES to either PERU SUMMIT ADVENTURES S.R.L. Licensed Tour Operator. Peruvian Law requires Legal sellers of travel. This business has a Registration as a seller of travel does constitute approval by the Peruvian Tourism Ministry.
Registered address:
PERU SUMMIT ADVENTURES SRLtd, Asociacion Manahuañuncca II Etapa C-5, Santiago – Cusco – Peru
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